The gap between quote and order
Plenty of machinery deals go quiet after the quote is sent. The buyer means to reply, the PDF sits in an inbox, and a week later a competitor rings. The usual way of accepting a quote ("print it, sign it, scan it back") is one more job for someone who is busy running a farm or a plant hire yard.
DigDealer puts the yes one tap away from the email.
Accept online, from a secure link
Every quote email includes a "Review and accept" button. It opens a secure page showing the machine, options, lead times, trade-in, totals and the full PDF. The customer types their name, signs with a finger or mouse and confirms. No login, no app, no password reset.
The moment they accept, the salesperson and owners get a push notification, the customer is emailed a signed acceptance certificate with the quote attached, and the quote moves to accepted in the pipeline.
- Works on any phone, tablet or computer
- Name, signature and consent captured
- Acceptance certificate emailed to the customer and your sales inbox
- Instant push notification to the salesperson and owners
Or sign in person, witnessed by the salesperson
When the customer is standing in front of the machine, the salesperson can hand over the tablet and have them sign there and then. The acceptance records that it was signed in person and who witnessed it.
Evidence you can rely on
Each acceptance stores the signer's name, their signature, the consent wording they agreed to, the date and time, and a fingerprint (SHA-256 hash) of the exact PDF they saw. If the quote is edited after it was sent, the old link stops accepting and the customer is shown that an updated quote is on its way. Nobody can sign a version you no longer stand behind.
Deposits and orders without the chasing
Salespeople can request a deposit as an amount or a percentage of the total. The quote and acceptance page show how much and how to pay, using the dealership's bank details. Once accepted, DigDealer prepares the order with each item's estimated delivery, and holds it until the deposit is marked as received, unless an owner chooses to send it anyway.
It is the last step of the same flow that starts in the configurator and the branded quotation. Dealers who quote out in the field, like agricultural machinery dealers, find in-person signing especially useful.
Works hand in hand with
- Branded quotation PDFsProfessional, branded machinery quotations with lead times, trade-ins and deposits, emailed in one step.
- Quote pipeline and customersEvery quote, customer and deposit in one place, with reminders so follow-ups don't slip.
- Offline quotingQuote in barns, quarries and fields. The catalogue goes with you and drafts sync when signal returns.
Dealers who rely on it most
- Agricultural machinery dealersQuote on the farm, with no signal, and get the deal signed before you leave the yard.
- Construction equipment dealersExcavators, dumpers and loaders quoted with the right hitches, buckets and piping every time.
- Multi-depot dealer groupsOne catalogue, one set of pricing rules and one pipeline across every depot and salesperson.
Digital quote acceptance: common questions
Does the customer need a DigDealer account to accept a quote?
No. They open a secure link from the quote email, review the quote and sign. There is nothing to install or register.
Is an online acceptance legally useful?
DigDealer records the signer's name, signature, consent wording, time, method and a hash of the exact PDF they accepted, and emails them a certificate. Your own terms and conditions still govern the sale; take advice on them as you would for a paper signature.
What if the quote changes after it has been sent?
The old acceptance link stops working. The customer is told an updated quote is coming, and the resent quote has a fresh link.
Can we ask for a deposit?
Yes. Request a fixed amount or a percentage. It shows on the quote and acceptance page with your bank details, and the order waits until the deposit is marked as received.
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